Columbia Sales Exchange - Bylaws (April 2011)

OBJECTIVE:     To provide information to the members of the exchange as soon as possible so that

members will be in an advantageous position to offer their services.

STRATEGY:      Strive for quality membership that will participate as well as contribute to the betterment of

the members of this exchange.

SECTION 1 – MEMBERSHIP AND REQUIREMENTS

Only one member shall be allowed in each classification. Required to attend Weekly meetings at designated

location and provide written leads.  See SECTION 6 for full detailed requirements.

SECTION 2 – PROCEDURES FOR PROPOSING NEW MEMBER(S)

1. You must verify that the classification is open.  If the classification is open, you may then propose
   
   someone by giving their name and the company that they represent.  The group must be notified by
   
   noon on Tuesday for a current week visit. If there are no objections by 5:00 pm on Wednesday, you
   
   may invite the prospective member to the next regular meeting.
   
   
2. The prospect must attend as a guest within the next two (2) weeks to secure that classification.  When
   
   attending as a guest, they will discuss their business and they must not take or use any of the
   
   provided leads.  If they wish to proceed with membership, they must complete an application and
   
   return it to the Vice President.  The majority of the board will then vote and notify the member who
   
   proposed the prospect so that they may contact the prospect.

SECTION 3 – PROCEDURES FOR OBJECTING TO A PROPOSED PROSPECT

1. You may object to a proposed prospect at the weekly meeting when they are proposed.
   
   
2. You may contact a board member and notify them of your objection by 5:00 pm on that Wednesday.

SECTION 4 – APPLICATION PROCEDURE FOR NEW MEMBERS

1. Application must be completed and handed, faxed, or emailed to the VP & they can not attend a 3rd visit until they are an
   
   approved member by the Board.
   
   
2. The 2 required business references must be verified by the VP (President or Secretary if time is an issue) before the Board
   
   of Directors can vote or applicant can return.
   
   
3. The vote by the Board of Directors must be more than 50% for an approval, and may be done in person or electronically.
   
   
4. New members need to pay for at least a quarter before they attend as a member

 SECTION 5 – DUES

Members shall pay dues in amounts fixed by the board of directors.  Dues are paid quarterly in the amount of $50.00.  New member

dues are pro-rated when membership begins during the quarter.  Annual membership of $175.00 can be paid at the beginning of a

quarter.

Failure to pay all dues within thirty (30) days of the beginning of the quarter can be cause of dismissal from the exchange.

 

SECTION 6 – SUSPENSION AND REVOCATION OF MEMBERSHIP

Membership may be terminated for the following reasons:

1. A member missing more than a total of four (4) meetings within a quarter.  You may send someone from your company to
   
   represent you if you are unable to make a meeting to still get credit for attendance.  The replacement person must have read
   
   and understand the By-Laws as well.
   
   
2. Failure to provide a minimum of fifteen (15) qualified leads within a quarter. Definition of a qualified lead is a lead written on a
   
   CSE approved lead sheet including the lead’s NAME, ADDRESS, DESCRIPTION OF CURRENT ACTIVITY, CONTACT
   
   INFORMATION AND YES OR NO “OK TO USE MY NAME” BOX CHECKED.  If you provide a lead to a direct member with
   
   them able to use your name as the source of information, this will count as 2 qualified leads.  To be clear on this, you must
   
   still have the lead sheet filled out and add the member’s name to which the lead is meant for in the description section and
   
   have the “YES” box checked to count as two leads.  You may have the same lead noted for multiply members in the
   
   description section, but still only qualifies as 2 leads.
   
   
3. Reveal lead source’s name when following up a lead without permission to do so.
   
   
4. Represent conflicting interests or be placed in a position where interests may appear to be in conflict with a duty to a fellow
   
   member without full disclosure of such interests to all involved.
   
   
5. No maintanence of high standards of integrity with leads that are submitted to the group.
   
   
6. Lack of sound business practices in the conduct of one’s profession.
   
   
7. Conduct that is considered less than professional by other members of the exchange.
   
   
8. Being a part of any other leads or tip club.

Member shall receive a written notice indicating the reason or reasons for the suspension or revocation of membership and shall be

afforded an opportunity to reapply for membership.  A member in good standing may re-propose a suspended member for

membership.  They must follow the procedure for new members or the classification shall be automatically reopened for another

prospect. Notification of a suspended member must come from the President in writing.

SECTION 7 – BOARD OF DIRECTORS

The business and property of the exchange shall be managed and directed by the board of directors.

The board of directors shall consist of the Past President, President, Vice President, Secretary, Treasurer, Membership Director,

Social Director and two (2) “at large” members.

A board member must provide eighteen (18) qualified leads per quarter and miss no more than three (3) meetings in a quarter.